Guide · updated November 2026

Event planning guides

• Event management plan: what to include (with a template)
  What goes in an event management plan for an Australian council permit: the 13 sections councils look for, a run sheet example and the documents you attach.
• Event risk management plan: matrix, register and example risks
  How to write an event risk management plan: the ISO 31000 method, a 5×5 risk matrix, and 17 core event risks with controls you can adapt.
• Emergency management plan for events
  What to put in an event emergency management plan: chain of command, emergency contacts, colour codes, evacuation, lost child, storm and armed offender procedures, and PA scripts.
• School fete risk assessment
  A complete school fete or fair risk assessment: food stalls, sausage sizzle, jumping castles, kids' activities, raffles, gazebos and power, with controls and ratings.
• Jumping castle and inflatable risk assessment
  Risk assessment for jumping castles and inflatables at events: wind, anchoring, supervision, AS 3533 documents and what to ask the hire operator.
• Fun run and charity walk risk assessment
  Risks and controls for fun runs, charity walks and rides: heat, cardiac events, vehicles on course, marshals, road closures and first aid.
• Market risk assessment for organisers
  Risk assessment for farmers, craft and night markets: gazebo weights, stallholder vehicles, food safety, LPG, power and insurance.
• How many first aiders does my event need?
  Planning first aid cover for community events by crowd size and risk factors, plus the first aid post, AEDs and heat planning.
• Lost child procedure for events
  A step-by-step lost child procedure for community events, fetes and festivals, including what not to announce on the PA.
• Approvals for community events in NSW
  Which approvals a community event in NSW may need: council and s68 approvals, Roads Act s138, food stall notification, Liquor & Gaming limited licence and SafeWork NSW fireworks notification.
• Permits for community events in Victoria
  Permits for community events in Victoria: council event permit, Streatrader for food stalls, Liquor Control Victoria temporary limited licence, siting approval and POPE, road closures.
• Approvals for community events in Queensland
  Approvals for community events in Queensland: council local laws, temporary food licences, OLGR community liquor permits, QPS road event permits, fireworks notification and blue cards.
• Sausage sizzle food safety and risk checklist
  Run a safe fundraising BBQ: cold storage, cooking right through, raw/cooked separation, gas safety, burns and hand washing.
• Weather plans and cancellation triggers for outdoor events
  Set clear weather triggers for outdoor events: heat, lightning (30/30 rule), wind limits for inflatables and marquees, total fire bans and who decides.

Related: Event management plan: what to include (with a template) · Event risk management plan: matrix, register and example risks · Emergency management plan for events · School fete risk assessment · Jumping castle and inflatable risk assessment · Fun run and charity walk risk assessment