For schools · P&Cs · clubs · community groups · event organisers

The council wants your event plans.
Get all of them done tonight.

Tell EventReady what you're running: a school fete, market, fun run, festival or carols night. It builds your Event Management Plan, Risk Register, Emergency Plan, First Aid Plan and the rest, written for your state and your activities. You check it, adjust it and print it.

Start my event planSee what's included

Free: approvals checklist and lodgement timeline for your event. Full 12-document pack: A$49.

Built for a school fete with 1,500 people

  • 38 risks with controls, ratings & owners
  • 20 approvals & documents with lodge-by dates
  • 11 emergency procedures + PA scripts
  • 12 documents, ready to print or attach

Council templates hand you blank tables. EventReady fills them in for your event.

1 · Tell us about your event

Saved as you type, on this device only. Nothing is uploaded.

The basics
What's happening at your event?
Key people and emergency details (fills in your plans; you can add these later)

12 documents, written for your event

The same documents councils ask for in their event guides, completed for your event instead of left blank.

Event Management PlanOverview, contacts, roles, run sheet, site, traffic, waste, toilets, accessibility, noise, weather and cancellation triggers.
Risk Management PlanMethod, 5×5 risk matrix and a risk register built from your activities: hazards, controls, before and after ratings, owners.
Emergency Management PlanChain of command, emergency contacts, and procedures for medical, fire, storm, evacuation, lost child, suspicious item, armed offender and power loss. PA scripts included.
First Aid & Medical PlanCover matched to your crowd size and risk factors, first aid post, AED, heat plan and treatment records.
Approvals & Permits ChecklistEvery approval for your state and activities, with lodge-by dates worked back from your event date.
Stallholder & Contractor ConditionsInsurance, food, gas, electrical and vehicle rules, plus a document checklist for every stall.
Volunteer Briefing & Sign-onA 10-minute briefing script and a sign-on sheet.
Pre-opening Site InspectionThe walk-through checklist to sign before gates open.
Incident Report FormRecords what happened, who was involved, what was done and the follow-up.
Post-event DebriefWhat worked, what didn't, and actions for next year.
Neighbour Notification LetterReady to letterbox, with dates, times, road impacts and a contact number.
Cover & Document ControlVersion, approvals and sign-off page to give the pack a professional finish.

Pricing

Free

A$0

  • Approvals checklist for your state
  • Lodge-by timeline from your event date
  • Full risk list to review
  • Preview of your plan pack

Event Plan Pack

A$49

  • All 12 documents for one event
  • Print or save as PDF, plus risk register CSV
  • 60 days of edits on this device
  • Tax invoice included
Get the Event Plan Pack
SCHOOLS & CLUBS

Organisation Pass

A$149/12 months

  • Unlimited events for 12 months
  • Save and reuse every event's plans
  • Ideal for P&Cs, clubs, councils' community groups and event teams
  • One payment, no auto-renewal
Get the Organisation Pass

For comparison

10–20 hours

The usual time for volunteers to fill blank council templates from scratch. Event safety consultants quote per job.

FAQ

Will my council accept these plans?

EventReady produces the documents councils commonly ask for: an event management plan, a risk management plan (risk register and matrix), an emergency management plan and a site plan checklist. Each council has its own forms and rules, so attach these to your council's application, add anything specific they ask for, and check with your event officer. Many councils accept your own plans as long as they cover their headings.

Is this legal or safety advice?

No. It's a planning tool that gives you a thorough, well-structured starting point based on common Australian council and regulator guidance. You're responsible for checking it against your event, venue and council requirements. Larger or higher-risk events, such as big crowds, road closures or fireworks, also need the specialists listed in your plan.

Which states does it cover?

Approvals are tailored for NSW, Victoria and Queensland. The risk register, emergency plan and other documents work for events anywhere in Australia, and other states get a general approvals list.

Where is my information stored?

Only in your browser on this device. Nothing you type is uploaded.

Can I edit the plans in Word?

Print to PDF to attach to applications. If your council insists on its own Word template, use the risk register CSV to paste every risk, control and rating straight into its table.

What if our plans change?

Change any detail, such as the date, times, activities or people, and every document updates. Re-print as often as you like during your access period.